Grants overview

The Public Safety Infrastructure Fund grants are available to support Victorian councils to undertake the development and improvement of public safety and security infrastructure.

Infrastructure grants between $20,000 and $250,000 will support projects using good urban design and equipment, including Closed Circuit Television (CCTV) and lighting for example, to help improve community safety, security and confidence in public places.

Funding is available only for the costs of procuring and installing infrastructure. Co-contribution requirements apply.

For further information, visit our website: crimeprevention.vic.gov.au/infrastructuregrants (External link)

Applications close 4.00pm Friday 20 July 2018. Late applications cannot be submitted.

Application and assessment process

1.  Applications must be submitted online via our website: crimeprevention.vic.gov.au/infrastructuregrants (External link)

2.    Applications close 4.00pm Friday 20 July 2018.

3.  Applications are assessed for eligibility and against the assessment criteria.

4.  Applications are reviewed by an Assessment Panel including representatives from a range of government agencies, Victoria Police and the Municipal Association of Victoria.

5.  Recommendations for funding are made to the Minister for Police for approval.

6.  Applicants are advised of application outcomes within approximately three months of applications closing, subject to the number of applications received.

7.  The Department of Justice and Regulation enters into funding agreements with successful applicants.

Why is the Victorian Government funding these grants?

The Victorian Government’s Community Safety Statement 2018–19 outlines its continued commitment to funding the Public Safety Infrastructure Fund grants to improve community safety, security and confidence in public places.

The grants support local government to implement projects that seek to reduce opportunities for crime through changing the physical environments in which crimes can occur. These types of projects are often referred to as situational or environmental crime prevention.

International and Australian evidence shows that situational and environmental crime prevention interventions can be successful in preventing crime and improving safety in a range of circumstances.

Grant objectives

The objectives of the Public Safety Infrastructure Fund grants are to:

•   support councils to improve local public safety and security infrastructure in local communities

•   increase community safety and confidence in public places

•   encourage local communities to apply innovative crime and community safety solutions to local areas

•   build the knowledge base about good practice public safety infrastructure solutions, and capture and share lessons learned

•   promote the development and delivery of integrated crime prevention initiatives as part of a strategic approach to local community safety

•   promote widespread engagement in community crime prevention initiatives across Victoria.

Organisation eligibility

Grant applications for the Public Safety Infrastructure Fund are only open to Victorian councils.

Community organisations wishing to propose applications for public safety security infrastructure should contact their local council to discuss their ideas. Local council contact details are available at knowyourcouncil.vic.gov.au/councils (External link)

Project eligibility

The program will fund the development of new infrastructure, or the redevelopment of existing infrastructure to help improve community safety, security and confidence in public places.  Grants between $20,000 and $250,000 are available to support initiatives that respond to identified crime prevention issues.

Projects must be completed by 13 November 2020.

Grant funds can be used for infrastructure costs only. For the purposes of this program, infrastructure refers to the costs of equipment, materials and the physical installation work involved with a project.

While multiple project locations may be included in one application, the assessment criteria must be addressed for each location and the budget relating to each site must be made clear. Where there are different project types across sites, such as lighting at one site and CCTV at another, separate applications should be submitted for each site.

Councils may apply for funding on behalf of community organisations that own or manage facilities that are widely used and are freely accessible to all members of the local community.

Please note however, that applications for CCTV will only be considered for public spaces and only where council confirms it is responsible for owning, managing and maintaining the CCTV system and that access to CCTV storage systems and footage is limited to council staff and/or Victoria Police.

Examples of eligible crime prevention projects include, but are not limited to:

•   streetscape and amenity improvements in public spaces designed to minimise the risk of crime and support safe behaviour. For example, removing entrapment points, enhancing natural surveillance and encouraging increased and mixed use of public spaces

•   vandal-resistant lighting systems, or other physical security or safety measures, such as perimeter fencing, bollards, and security-grade door and window treatments for community facilities

•   any physical element of a public place CCTV system including signage. To be eligible for funding, the proposed CCTV system must be focused on a public place. For the purposes of these grants, this is defined as ‘any place to which the public has access as of right or by invitation, whether express or implied, and where no charge is made for admission to the place’. A public place does not include a private place. Note, grant funds are provided for the physical infrastructure only and will not be given for system design, monitoring, ongoing licensing or maintenance

•   any combination of the above.

In particular, the Department of Justice and Regulation encourages projects that:

•   form part of an integrated mix of crime prevention activities

•   actively engage the community, including hard-to-reach groups, in the design and delivery of the project

•   include a commitment from council to support future activity within any new or upgraded space

•   support a collaborative planning and implementation approach across different areas of council.

What will not be funded?

Applications that are ineligible and will not be funded include:

•   projects that are not community crime prevention focused, such as road/traffic safety, water safety, fire safety, child safety or Occupational Health and Safety projects

•   activities that are the primary focus or responsibility of other government programs

•   applications for mobile CCTV systems

•   applications for security infrastructure for buildings that do not currently exist, or that require other major works to be completed first

•   applications that seek retrospective funding for projects which have already commenced

•   applications for less than $20,000

•   applications requesting more than $250,000

•   applications seeking Department of Justice and Regulation grant funding (the Department of Justice and Regulation contribution) for non-infrastructure costs, including but not limited to design costs, project management, community consultation, evaluation, legal and administrative costs, planning permits or fees, camera licences, audit services, maintenance or management costs

•   projects that cannot be completed by 13 November 2020.

Project co-contributions

Applications require a minimum co-contribution to the project, excluding future ongoing or maintenance costs. The co-contribution towards delivery of the project may include, but is not limited to, the cost of:

•   specific infrastructure associated with the project

•   community consultation, evaluation, permit, design, legal and other administrative costs

•   project management (commensurate to the size of the project and up to 7.5 per cent of the total project cost). If project management costs are higher, this should be justified within the application and will be considered when determining value for money.

The minimum project co-contribution must exclude funding from other State Government agencies. A maximum of 50 per cent of the co-contribution can be in-kind.

Applications should clearly specify how the Department of Justice and Regulation grant funds will be used and differentiate this from other funding sources.

Applications not meeting the co-contribution requirements may be deemed ineligible.

 

COUNCIL TYPE CO-CONTRIBUTION REQUIREMENT EXAMPLE
Metropolitan

Department of Justice and Regulation $4: Other $1

The Department of Justice and Regulation will contribute a maximum of 80% of the total project cost

Council/other sources are required to contribute a minimum of 20% of the total project cost

Your minimum co-contribution can be determined by dividing your total project cost by 5

   If your total project cost is    

$75,000

Your minimum contribution is 

$75,000/5

$15,000

Department of Justice and Regulation maximum contribution

$60,000

Regional

Department of Justice and Regulation $9: Other $1

The Department of Justice and Regulation will contribute a maximum of 90% of the total project cost

Council/other sources are required to contribute a minimum of 10% of the total project cost

Your minimum co-contribution can be determined by dividing your total project cost by 10

If your total project cost is

$75,000

Your minimum contribution is

$75,000/10

$7,500

Department of Justice and Regulation maximum contribution

$67,500

*Regional Victoria is defined as the 48 municipal councils set out in the Regional Growth Fund Act 2011.

Assessment criteria

The Public Safety Infrastructure Fund grants are competitive. Eligible applications will be assessed using the following criteria. Weightings are provided as a guide to the relative importance of each criterion in the assessment.

1. Why is this project needed?

30%

 

The application:

•   responds to a clear crime prevention problem, indicating the nature and extent of the problem and its impact on the community

•   demonstrates genuine need by including relevant local information and evidence of a specific crime issue (please refer to information on the following page)

•   demonstrates that the proposed solution is supported by council strategic planning in relation to crime prevention and community safety.

2. What will the project achieve?

30%

The application:

•   explains what the project will achieve, including the objectives, scope and proposed outcomes

•   provides a strong rationale for why the proposed solution is the most effective way of addressing the identified crime prevention issue

•   demonstrates how the project will be reviewed against its objectives, including the identification of relevant data sources.

CCTV projects only

•   provides an overview of the operation of the CCTV system that demonstrates what areas it will cover and the functions it will have

•  describes how the CCTV project will complement other crime prevention initiatives.

3. How will the project be delivered?

20%

The application:

•   demonstrates a clear project management approach ensuring that council can realistically complete the project within the indicated timeframe

•   demonstrates value for money and is supported by an appropriate budget and quotes or cost estimates, with a commitment by council to ongoing funding/maintenance of the project.

CCTV projects only

•   describes how it is proposed that the CCTV footage will be monitored (actively, passively, or retrospectively), and where and by whom this monitoring will be undertaken

•   describes how CCTV images are to be recorded and stored, and where and by whom this will be undertaken

•   describes if the CCTV footage shall be viewed for the identification of evidence, and if so, where and by whom this will be undertaken.

4. Who is involved?

20%

The application:

•   demonstrates consultation that has been undertaken with people or groups with an interest in the identified problem and project outcomes (for example the broader community, within council and Victoria Police)

•   indicates the future community consultation and engagement that will be undertaken about the potential impact of the proposed infrastructure.

CCTV projects only

•    All applications for CCTV projects must include a letter of support from Victoria Police, signed by a responsible local member of the rank of Inspector or above. If it is proposed that Victoria Police will have a role in the monitoring or storage of CCTV footage, the letter of support must also confirm this role.

Providing evidence with your application

 

In determining the recommended successful applications, the Department of Justice and Regulation will also consider:

•   prioritising funding to identified areas of high need

•   priorities emerging from Regional Crime Prevention Reference Groups or similar regional structures

•   the level of council co-contribution

•   promoting diversity in project types and locations across Victoria

•   innovation and/or testing of new approaches to crime prevention and community safety

•   whether council has previously received a Community Crime Prevention Program grant

•   non-compliance with previous Department of Justice and Regulation or other Victorian Government funding. This may include councils with outstanding final reports for previously funded Community Crime Prevention Program grants, or previous issues managing projects within agreed timeframes.

Providing evidence with your application

Providing supporting evidence is an important way of demonstrating the crime prevention issue or problem you are trying to address. This evidence also helps to provide baseline information to support evaluation activity if
your project is funded.

Evidence may include, but is not limited to:

•   community safety audits, such as Crime Prevention through Environmental Design (CPTED) audits

•   survey or community engagement results

•   feasibility studies or consultancy reports

•   local demographic information relating to an emerging issue

•   council information (for example, the number of complaints about a particular issue, work logs or maintenance records)

•   photographs

•   information from Victoria Police and the Crime Statistics Agency.

Please read further guidance on obtaining information from Victoria Police (External link) and the Crime Statistics Agency (External link) to support your application.

Additional information about CCTV applications

The Guide to Developing CCTV for Public Safety in Victoria is designed to assist councils considering a Public Safety Infrastructure Fund grant application for a CCTV system. This document is available on our website at crimeprevention.vic.gov.au/resources/cctv alongside other specific CCTV resources.

Councils should note that it will be a condition of any funding agreement relating to CCTV, and prior to a payment under the agreement being made, that council must lodge with the Department of Justice and Regulation, and the department must approve as adequate, the following documents:

•   evidence of community consultation undertaken (including information from your application)

•   standard operating procedures

•   public code of practice

•   detailed evaluation plan.

All councils funded to deliver CCTV systems will be required to enter into a Memorandum of Understanding with Victoria Police to inform the management and operation of the system and access to footage. 

Grant management responsibilities

Funding agreement

Once a project has been approved for funding by the Minister for Police, the Department of Justice and Regulation will prepare a funding agreement that includes a standard set of terms and conditions, and project-specific obligations for funding and reporting requirements.

A copy of the funding agreement is available at: crimeprevention.vic.gov.au/infrastructuregrants (External link)

Grant recipient responsibilities

Grant recipients will be responsible for:

•   entering into a funding agreement with the Department of Justice and Regulation within no more than four weeks of the date of the funding offer, and complying with the funding agreement. The funding agreement will be tailored to each successful application based on the project information provided by the applicant, any additional information that is sought and any amendments negotiated

•   ensuring appropriate arrangements are in place to sustain the project and its outcomes

•   ensuring the project adheres to all Occupational Health and Safety regulations and other applicable laws.

Evaluation

All projects must be evaluated and successful applicants will be required to submit a detailed evaluation plan. An evaluation report must be submitted one year after completion and acquittal of the project. 

Applicants must also cooperate with any external evaluation commissioned by the Department of Justice and Regulation.

The department reserves the right to publish evaluation reports of funded projects.

Resources

Additional resources that may assist you in applying for a grant are available on our website: crimeprevention.vic.gov.au/infrastructuregrants (External link)

These include:

•   Frequently Asked Questions

•   featured projects/case studies

•   information on engaging Victoria Police and the Crime Statistics Agency

•   evaluation toolkit

Further information

If you have any questions after reading the resources, either phone the Grants Information Line on 1300 221 249 from 8:30am to 5:00pm weekdays, for the cost of a local call, or email the Department of Justice and Regulation Community Crime Prevention Unit at psifgrants@justice.vic.gov.au (External link)

If you experience technical difficulties while writing, saving or submitting your application, please contact Smarty Grants Support by phone on (03) 9320 6888 or email: service@smartygrants.com.au (External link)

Author
Community Crime Prevention Unit
Publisher
Department of Justice and Regulation
Date of Publication

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