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  • Categorising types of intervention
  • Reporting on activity and outcomes

Categorising types of intervention

The YCPP supports a range of interventions that are tailored to the unique circumstances of participants and local causes of offending. The following categories of activity aim to describe the range of services and supports delivered through the program. The service you provide should include one or more of the following categories of intervention. The type of intervention delivered will influence the data that is reported to the Department, and how it is collected (see Reporting Matrix below).

Individualised case-managed support

Intensive support services provide some type of customised support for young people. This usually involves individual case management or an assessment of an individual’s needs, often with a view to improving access to essential services by way of referrals. Activities in this category could include:

  • social competence training - teaching new thinking and behavioural skills, such as self-control, perspective-taking, moral reasoning and problem-solving
  • formal counselling, including cognitive behavioural therapy and for mental health and alcohol and drug use
  • intensive education, training, and employment support 
  • family therapy, or 
  • outreach support.

Mentoring and coaching supports

Mentoring and coaching supports provide less intensive support aimed at assisting individual participants. Participants may receive a single type of support or a combination of activities such as:

  • support to re-engage with education, training, and employment
  • ‘navigator’ service co-ordination and liaison
  • coaching and support, social competence training
  • mentoring, or
  • informal counselling.

Pro-social activity and engagement

Pro-social activity and engagement activities attempt to divert young people by providing alternative activities in a safe environment that are rewarding, challenging and age appropriate. These activities can reduce boredom or reduce the opportunity to engage in less desirable behaviour and can also have a socialising effect and assist young people to form positive connections to peers and others. These activities can include:

  • sport, art, media projects, music and camps, or
  • brokerage to enable service providers to purchase items such as books, cover transport costs, and pay school fees.

Sector development and capability building

This category seeks to enhance the ability of the local services to better understand and respond to the needs of young people at risk, or involved in the justice system. Benefit is achieved at an agency or sector level and can be sustained beyond the period of funding. Activity could include:

  • Strengthening cross-sector services, partnerships, collaboration, and referral.
  • Using governance structures to identify and respond to local service issues and challenges.
  • Local staff training and professional development in areas including legal and cultural responsiveness.
  • Research and consultation with young people and youth sector staff to understand and respond to factors impacting young people.
  • Improving understanding of best-practice approaches to working with complex young people and their families.
  • Developing tools or resources that can be used within the local community or service sector to improve outcomes for young people. 

Reporting on activity and outcomes

The Department has developed a Performance Framework which sets out outcomes, indicators, and measures against the Action Areas for the Crime Prevention Strategy. You will be required to report both activity and outcome data to support the Department understand progress against this framework.

Action Area 1: Empower and invest in communities to implement local solutions Action Area 2: Enhance and connect support for people in need Action Area 3: Build evidence and understanding for effective and innovative approaches
1.1 Communities are enabled to identify, design and deliver responses to local issues/challenges that are important to them 2.1 Individuals can access coordinated and appropriate supports that they need 3.1 The evidence base of what works to achieve crime prevention outcomes is strengthened
1.2 Communities collaborate effectively with the people they need to deliver responses to local issues/challenges 2.2 Community programs and supports improve risk and protective factors for the people they engage 3.2 Evidence and expertise are used to plan, deliver, and improve crime prevention initiatives
1.3 Crime is reduced, and community members feel safe 2.3 Early intervention decreases pressure and demand on the justice system 3.3 Evidence drives sustainable action and investment

Activity reporting will include data on delivery (participation, withdrawals, completions, dosage, demand) and on sector development and capability building (integration/referrals, partnerships and capability building). You will also be required to provide outcomes data, or information to enable outcomes to be explored

Reporting frequency and content

Projects will be asked to report to the Department twice over a 12-month period.

Progress Report

due end of January 2024

The first report covering the first 6 months of activity (due in early 2024) via SmartyGrants. This report will give you the opportunity to provide information about the work you have undertaken to deliver expected program outcomes. Participant Information should also be provided for young people who have exited the program in the reporting period using the Participant Engagement Report

Final report

due end of July 2024

This report will be provided shortly after the end of the funding period to outline activity delivered since your Progress Report. You will also be asked to provide a detailed statement of income and expenditure to demonstrate how the funds were used and demonstrate compliance with these guidelines. Participant Information should also be provided for young people who have exited the program in the reporting period using the Participant Engagement Report
Participant Engagement Report This information is to be completed and submitted as part of either your Progress or Final Report. Information must be completed for all young people who have exited the program in the reporting period and will contain data on participant activity, exit type, referrals, dosage, and change in risk and protective factors. You should deidentify these reports, ensuring you do not provide participant names.

Reporting improvement in protective and / or risk factors

The Department will work with all funded organisations to determine an approach to report change in protective and/or risk factors for participants. This may include the introduction of a tool such as an Outcomes Star, or the Youth Level of Service/Case Management Inventory – Australian Adaptation (YLS/CMI-AA) which assesses risks and needs in the young person's life that led to crime. The Department will work with you to understand what tools are currently used to track individual outcomes, and to determine an appropriate approach.

Providing participant identifying information

The Crime Statistics Agency will undertake analysis of Victoria Police’s Law Enforcement Assistance Program (LEAP) data to understand the outcomes for the young people who participate in the YCPP. The Department will confirm the process of submitting participant names and date of birth to maintain confidentiality.

Counting rules

When reporting to the Department, please ensure you apply the following counting rules as they relate to participants, exits and length of support.

Participant Young person who is assessed as eligible for the program as specified in these Guidelines, and who has commenced engagement with the service. Projects should not count young people who are referred to the program but are deemed ineligible or fail to engage as participants.
New participants Young people who have commenced participation in a given reporting period. These young people have not received services or supports from your YCPP service previously.
Planned exit Young people who no longer require support due to: achieving agreed goals or outcomes receiving a favourable court determination (i.e. completion of order) having other adequate supports in place.
Unplanned exit Young people who disengage without notice from the YCPP, that move out of the LGA, that are deemed unsuitable after entering the YCPP.
Custodial exit Young people that exit the program to a custodial setting
Successful completion Young people who have achieved the majority of their case management plan and a mutual decision is made that further support through the program is not required. You should not consider a young person who is achieving outcomes and will continue to receive a lower intensity of support having had successful engagement until they exit from the program. A young person who has had a successful completion is only likely to have had a planned exit from the program.
Length of support Is counted from the completion of assessment and commencement of engagement until exiting the program.